The importance of a day-of wedding coordinator

One thing that many wedding coordinators are used to hearing from people is “it’s great for your career, but why do people really need a day-of wedding coordinator?” It would seem to many that a bride and groom, along with their friends and family could take the reins of an entire wedding day on their own. Wedding coordinators are not here to discourage that thought; rather, we are here to make your life easier – much easier. Warning: this is not a sales pitch, just a way to clear the air amongst the non-believers.

Before we start with the explanation why a day-of coordinator is an asset, lets begin with what a day-of coordinator is, because there is a clear difference between one and a wedding planner. Day-of coordinator services usually begin a couple of weeks (sometimes days) before the wedding date; the couple has already booked all of their vendors and the venue. The coordinator is in charge of the actual wedding day, making sure everything happens just as the couple imagined. Okay, now we’re ready.

All event planners know that even though an event is organized a certain way, something is bound to change, or go wrong the day of. This isn’t something event planners worry about because we entered this industry as problem solvers, but this might be (or most definitely will be) something the bride and groom panic over. We’re trained to deal with issues like this. Whether the cake is cut at the wrong time, a vendor is not cooperating, the microphone stopped working or the playlist is all wrong, the wedding coordinator will have that covered without the couple even realizing there was a problem in the first place.

All friends and family should be able to enjoy this special day without having to chime in when there’s an issue. Guests should not be a substitute for a wedding coordinator – this is just not right. All guests, along with the bride and groom should be able to enjoy a stress-free day. Once this is realized, all will be right in the world (and at the wedding, of course). A wedding day should be enjoyable, not stressful.

You don’t want to worry about forgetting to set-up or plan anything. How is that any fun? It’s completely normal to forget something with the mile long checklists some couple will have, but luckily wedding coordinators know exactly what needs to be done and when. Nothing will ever be missed, and the fear of forgetting something will disappear. Hand over that checklist! The coordinator has got it covered.



Ah, but what about venue coordinators you say? Well they are great, and definitely take care of all THEY need to care of, but they don’t care about any of the other details. Their services only extend to a certain point, and it is important to keep that in mind. Wedding coordinators go beyond those services and help manage everything.

Let’s face it; turning a vision into a reality is not always easy. Most of the time, that vision includes the bride and groom simply enjoying their day, which cannot be possible without someone managing every task. So before completely shunning the idea of a day-of wedding coordinator, keep in mind all that was laid out here, because everyone deserves everything to be perfect on the big day.